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There are some audio visual questions you need to ask yourself if you are either an event planner or hiring out some audio visual equipment privately. It is recommended that you consider the following points:

Have you Checked your Venue?

To ensure your event is successful, make sure you know what is provided at the venue as standard. Sometimes your venue does not provide power, for example, so it is a good idea not to take things for granted. Some venues also place restrictions and penalties on the client for using an audio visual specialist that is not in house.

What is your Budget?

It’s always a good idea to have an honest and open conversation about the budget at the outset. You need to express what your budget will be and what you expect. Some factors that need to be considered include sustainability, if there will be live streaming, and more. It’s also a good idea to to check what equipment you’ll need, how many microphones, and in what quantities, soundboards, switchers, projectors, and so forth.

Have you Considered a Venue Walk Through?

A venue walk  through is extremely valuable. It’s recommended that you tour the venue with your audio visual provider if possible. Having an audiovisual specialist walk through the venue with you can you give you an idea on the elements that may not have made it onto your check list such as architectural elements and ceiling height. Your audiovisual provider will also be checking for structures allowing ease and efficiency of load in, storage, security issues, HVAC capabilities and much more.

It is recommended that you do a rehearsal beforehand so that you have a good idea of how the audiovisual equipment will run during the event. Rehearsing will aid you in determining exactly what equipment is needed and in what quantities. You need to make sure that it will be able to accommodate your needs.

Have you got all your Information?

Discuss the audio visual team’s need for adequate power, room access, bandwith, how much time they’ll need to set up and pack up, the type of content that will be presented to the audience and via what mediums, software and hardware preferences, the kinds of microphones, and the quantities, etc. Your AV specialist needs to know all of this information in order to set you up with the proper audiovisual technology to make your event run seamlessly.

Do you know the Team?

It is good to know your audio visual team well so that you can understand how extensive the company’s services are. It’s also recommended that you have a clear idea of who the best person is to contact for various aspects of your event so tiny details aren’t forgotten.

Looking to hire audio visual equipment in Perth? Contact TLS Productions today – Perth’s audio visual hire specialists!




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